Sunday, July 02, 2006

Eudora to Outlook Migration Update...

My previous blog entry regarding the Eudora to Outlook migration got some interest, so here are a few brief updates:

a) It's official. The MS Outlook import tool *really* sucks. Even if you first convert to Outlook Express, it just can't deal with a lot of the HTML emails and some customer Eudora tags. It left a lot of emails virtually unreadable. Thanks to an anonymous poster to my original blog entry, I found Aid4Mail which is commercial software that specializes in these imports. It worked MUCH better than the Outlook tools. It batch transferred all four years of email perfectly into Outlook. I just had to start it before going to sleep and in the morning it was done (remember this is over four years of email). Microsoft, you should consider licensing this technology! It's really in your benefit for such migrations to actually work.

b) As I mentioned in my previous posting, MS Outlook search sucks compared to Eudora. It was clear that I'd have to install one of the Desktop search products to get back some of the benefits of good search. I initially tried MSN Search as I thought it'd work best with MS Outlook. It was OK but it took too long to fire up after hitting enter on a search. So I installed Google Desktop Search and that works like a charm.

c) I mentioned that we use sanitizer at Zend which renames many attachments to attachment-xxxDEFANGED-doc. I hacked together a VBA script which went through all my years of email and renamed those attachments to be the correct original file name. I then also wrote a filter which would run on incoming messages and fix the attachment names. It's probably the worst code I've written but VBA is like PHP in that you don't have to know the language to use it :) You can find the filter at the following URL.
In order to use it, you should setup a Rule that filters incoming messages that have attachments. Also you need to create a directory c:\temp\attach which I use for temporary storage while extracting and reattaching attachments (Outlook doesn't support renaming attachments so you have to export and import them). Anyway, don't judge my coding skills by this code. It's pretty ugly and doesn't do any error checking. That said, it's been tested on a few hundred thousand messages and seems to be rock solid. It also logs what it does in C:\AttachmentFilter.txt. If you want the script that I used to bulk update all my emails, send me a note and I can send it to you. This code can be freely used for whatever purpose you wish.

So I think that completes my Outlook migration. Feel free to ping me if you have any questions.

10 comments:

  1. Andi:
    Yes, Outlook search sucks, but you don't need to install anything as large as a desktop search tool. Lookout for Outlook will do a great job with searches (and I think MS bought them?)
    http://www.lookoutsoft.com/Lookout/download.html

    Mike

    Mike Potter
    http://blogs.adobe.com/mikepotter/

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  2. I am ready to go from Eudora to Outlook as I want a Treo or Blackberry (not sure which is best for me), and I think that is reason to do it. Am I wrong?

    ...I was concerned about the "attachments" issue you talked about. I didn't understand everything. Is it essential to deal with the labels (.txt, ..)? Will new attachments be OK?

    I would be happy to hire someone to walk me through this. I bought Aid4Mail. :)

    I found you in a search, great, and timely post!

    Glen

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  3. I never posted to a blog before so left web address not email.

    gschuster @ us-satellite . net

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  4. , I am in poor finance and I would like to attend college. My father died in Vietnam; can I attend college on a government grant? One of my friends told that I could attend college on a government grant because my father died as a result of Agent Orange in the Vietnam War. Is this true and if so where do I go to get more information about this? Please help me. Thanks a lot.

    Sudipta Das
    ______________

    federal grants

    ReplyDelete
  5. To my surprise when I had corrupted mail and also had problems with outlook files,myslef helped next software-cannot open pst file,as far as I know it has free status,also utility can open files with PST and OST extension and repair all files from that archives,program permits to process such files, even if they contain viruses or the file is too large, it is safe,compatible with all supported versions of Microsoft Outlook and Microsoft Windows,analyses your mailbox and attempts to identify the mails, that can be successfully retrieved,extract either separate files of *.eml, *.txt and *.vcf format or pack these files to a file of PST format, that can be opened with Microsoft Outlook or any other compatible email client.

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  6. One day I wrote the letter and in my home there was a power failure.And in this situation I didn't know what to do.My neighbour advised me-how to fix .pst file outlook.It is free as he said and tool helped me.Besides that utility fix outlook pst under and compatible with Windows 98,4.0,Me,2000,XP,Vista.

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  7. My Outlook and files too were damaged because of viruses.But in one forum I found the good decision-recover pst contacts.Tool helped me in two minutes for free and I saw how tool extract contacts as *.vcf files, that can be further imported to any Personal Information Management (PIM) tool or Windows Address Book.

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  8. I'm not a daily user of Outlook. I know how to use it and all but I think that this app it's designed to business man's.

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  9. Nice blog, I really apprecialte the way you are sharing your experiences

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